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6 Factors to Consider When Choosing Mailboxes for Businesses

Is your company in the market for a new mailbox? If so, then you don’t want to just pick the first mailbox you come across. The mailbox you choose for your business will play a bigger role in your operations than you might imagine.

For that reason, it’s important to understand the different options that you have and what factors make a commercial mailbox a good fit for your company.

See below for several factors that you’ll want to keep in mind while you look for mailboxes for businesses. Be sure to consider them all when you begin your mailbox search.

1. Commercial Mailbox Supplier

The top question you probably have is “what’s the difference between a commercial mailbox and a residential one?”. The main difference is the amount that it’s meant to hold.

But there are other differences as well. For example, if you’re a business park then you’ll want a mailbox that can offer different slots for each tenant.

The number one priority when purchasing your new commercial mailbox is finding a reputable supplier to buy it from. They offer the best quality, many different options, and the latest lockbox technology on all their mailboxes.

This will also ensure that the commercial mailbox that you purchased is approved by the United States Postal Service. They can also offer high-quality customer service to make sure you get the most of the mailbox you buy.

2. Styles for Mailboxes

Believe it or not, there are many different styles of commercial mailboxes that you’ll get to choose from. The more reputable a supplier you purchase from, the more style options that you’ll have.

For example, you can start by choosing between a mailbox that will be wall-mounted, set up on a pedestal, or free-standing with the ground.

But the choices don’t stop there! You can choose between horizontal mailboxes, ones with parcel lockers, drop boxes, or cluster box units.

You’ll also notice that some have a more decorative aesthetic than others, making them perfect for companies that have a brand that exudes high luxury.

Lastly, you’ll have many different color themes that you can choose from. You might consider the color of the wall you’ll mount it on, the outside area you’ll place the pedestal mailbox on, and so on to choose the right color for your needs.

3. The Number of Employees or Tenants You Have

Imagine the horror of purchasing a brand-new commercial mailbox for your business, setting it up, then realizing you don’t have enough mailboxes for your employees or tenants.

They won’t be able to share mailboxes, so you’ll have to reorder the right mailbox and extend this process even more.

Get ahead of this by counting how many employees or tenants that will require a separate mailbox from one another. You might be able to separate by the department to reduce the number of necessary mailboxes.

If you’re a complex or business park, then be sure to purchase the number of mailboxes that’s equal to your number of units.

4. The Type of Business That You Run

As you’ve undoubtedly noticed in this article, the need for a commercial mailbox can vary on the type of business that you’re running.

If you’re along the lines of an apartment or townhouse complex, you’ll need to offer mailboxes for every single unit in the complex. You’ll also want to think through how to divide them up (such as building number, proximity, and so on).

For those of you that only have your company to worry about, you have more of a need for having a mailbox that can separate by the department. That way, department heads can grab their mail and get back to their daily tasks.

Take a few minutes to think through how you want your future mailbox to organize and separate your incoming mail. Do you need parcel boxes? Are separate mailboxes a necessity?

5. Do You Want It Inside or Outside?

The answer to this question plays a huge role in the commercial mailbox that you’ll be purchasing.

If it’s outside, then you want to make sure your mailbox is made of the right material and prepared to handle the elements. For example, choosing a pedestal mailbox can help protect your mail in the event of heavy rain or flooding.

You might also consider building a pavilion or some other form of coverage to assume you or your tenant’s mail isn’t harmed.

If you’d prefer the mailbox to be inside where it’s more secure and protected from the elements, then space is your top priority. For that reason, you might opt for a wall-mounted mailbox rather than one that will take up more space in the walkway.

6. One Central Location or Dispersed?

Think through your company’s layout real quick. Would it be more convenient for the mailboxes to all be in one central location or dispersed?

In other words: would centralizing your mailboxes create a further path for some tenants/employees/departments than others? If so, then you might consider spreading them out a bit to give everyone an equal distance to pick up their mail each day.

If you’re going to disperse the mailboxes, then you have to count how many mailboxes you need in each specific location.

Mailboxes for Businesses: Think Through Your Options

Now that you’ve seen all the different factors that you’ll want to consider when buying mailboxes for businesses, it’s time to find the right fit!

To learn more about finding the right style of mailbox, be sure to read this article on both wall-mounted and pedestal mailboxes.

For more inquiries, please be sure to fill out our online form to request a quote and we’ll be happy to assist you further!